December 5th, 2011

Mayor Folstad called the regular council meeting to order at 7: 04 pm
Those present were Mayor Folstad, Dianne Hensen, Fran Llewellyn, Rick Larson, Brad Brandt, Scott Bexell and Donna Zeltinger, Auditor. Ashley absent.

Motion made by Dianne to approve the minutes from the November 7th, 2011 meeting, seconded by Fran. All aye, approved.

Architect Scott Bexell was here to present the council with the preliminary foundation plans for the city shop. He has plans for a wood package or metal package. He has to coordinate everything together and then he can start the bid process. Dianne made the motion to have the bid opening date for the shop on Feb 6th. Discussion: We will hold the bid opening at 6:30 pm just prior to the council meeting. Scott will take care of the bid process and advertising. Brad asked about changing the down spouts to all run to the north. Scott said he has made it so the shop will be approximately 2’ above the ground level so all run off should be adequate but the spouts can be changed at any time if preferred. Second to the motion by Rick, Roll call vote: Rick yes, Fran yes, Dianne yes. Motion approved.

Reports from City Officers were given.
Dianne (water and Pets): There was 1 shut off and 7 late statements sent out. The family for the shut off has moved to a new location in town but under another party so we are trying to get payments. Dianne recommends that we set the deposit higher as families are almost at the $80 to $100 amount per month for water bills. Also when to require deposits are paid was discussed. Dianne made the motion to raise the water deposit to one hundred fifty dollars ($150.00) and to have it due within two weeks. Fran seconded the motion, Dianne aye, Rick aye, Fran aye. Motion approved.
There were two incidents with dogs.
Brad has talked to Tim with H&H Coatings on the stand pipe. They have the parts ready if need to this winter or they will fix it in the spring. The H & H Coatings five year contract is up for renewal. The price has gone up to twenty four hundred dollars for the years 2013, 2015 and 2017. After other discussion with Brad, Dianne made the motion to renew the contract with H & H Coatings, second by Fran. Fran yes, Rick yes, Dianne yes, motion carried. Brad mentioned that Rural Water wants us to fix the valve under the tower as it leaks and they want it repaired before we hook up with NAWS to stop any back feed of water. This will be done in the spring.

Fran (Sewer): Adventure Divers Inc. reimbursed us for one pump and misc. parts. There is still clean up needed at the lagoon and Donna informed Sonja that they will not get all of their money until it is done. Fran doesn’t want to see a lot of it held back if cleanup is due to the weather. Sonja also informed Donna that they will drop the interest charge if they get their money in a reasonable time frame. We are waiting on the Health Dept. for the loan money.

Rick (Streets): The streets are a lot smoother with a little snow on them.

(Buildings): Garden City Apts: Nothing heard from the 1st District Health unit or if the building has been sold.


Mayor Communications:
A. New shop: already discussed.
B. Eric doesn’t want to make any changes to the engineer status until all projects are completed with KLJ. Mike with Moore engineering was up on Nov. 30th and visited. He was willing to help us with the grant application with the CWSRF and the DWSRF for a fee of up to a thousand dollars. Council decided to utilize Moore and have them get us on the lists for the grants.
C. Nothing heard back from St. Philomena’s. Dianne will check into this.
D. Eric asked about freshening up the RV sign. It has gotten pretty faded and should be done before the reunion. Donna will check into the RV grant folder and see how it was gotten. Dianne has been trying to find a stage to use for the dance at the reunion. Ideas where thrown around and Donna will check with Jay Utter.

Unfinished Business:
A. Planning and Zoning: After reading through the material given to us by Greg with SBPC, the council concluded that we need to downsize on the amount of information in the plan. Dianne had questions on how much we need to do and if SBP has an outline or guideline for us. Donna will check with Greg. Dianne made the motion to go with Souris Basin Planning to draw up the Planning and Zoning plans. Second by Rick. Fran yes, Dianne yes, Rick yes. Motion approved.

B. Donna talked to Barry on the 2 AM permits. He is ok with whatever the council wants and is not requiring a thirty day notice before the events. After further discussion, Fran made the motion to remove the 2AM special permits and allow the 2AM closings at any time. Second by Dianne. Dianne aye, Fran aye, Rick aye. Motion approved.


C. Motion by Dianne to approve the second reading of amended ordinance 4.0303 on Bonfires prohibited and to include Recreational fires. Second by Fran. Rick aye, Dianne aye, Fran aye. Second reading approved.

D. Motion by Dianne to approve the second reading of amended Ordinance 3.0207 on Burning. Second by Fran. Rick aye, Dianne aye, Fran aye. Second reading approved.

E. Letters were sent to members of the past Horseshoe club with two returned with signatures to have the City take it back. Donna will write a letter to the Minot Horseshoe club asking if they want the clay or other materials and giving them two weeks to respond so we can move forward with the cleanup.


F. Council gave Donna permission to dispose of the old hard drive and computer monitor as was done before.

NEW BUSINESS:
A. The Scheduling of 2012 meetings was gone over; we need to change the Sept. 3 (Labor Day) to Sept. 6th.
B. Motion was made by Dianne to approve the liquor and beer license application from Teresa Fornarotto, second by Fran. Dianne yes, Fran yes, Rick yes. Approved.
C. Motion was made by Fran to approve the liquor and beer license application from Donna Ahmann, second by Dianne. Dianne yes, Rick yes, Fran yes. Approved.
D. Rick made a motion to give the employees Christmas bonuses of Brad $300, Donna $250 and Jodi $75, second by Fran. Dianne yes, Rick yes, Fran yes. Approved.
E. Dianne made a motion to approve the reviewed pledged securities for two hundred twenty thousand dollars ($220,000), second by Rick. Dianne yes, Fran yes, Rick yes. Approved.
F. The Circle Sanitation renewal contract was gone over. Rates were going up to fourteen dollars per residence. The council has questions of Circle on how to avoid the street damage in the spring. Donna will contact Dan Ruby and have him come to the next meeting.


The next council meeting is scheduled for January 9th, 2012 7 PM at City Hall.
 

PRESENTATION AND APPROVAL OF BILLS

Dianne made a motion to approve the financial report and pay the bills out of the proper accounts Fran seconded, all aye. Motion approved.

Paid To                                                                       Amount

Bradley Brandt-payroll                                               2,499.84

Donna Zeltinger – payroll                                              636.51

Jodi Spokely- payroll                                                       48.80

Jodi Spokely-assessor                                                    300.00

NDPERS                                                                         402.26

BCBS                                                                           1,358.20

EFTPS                                                                             995.06

Fairview Cemetery                                                              9.23

Glenburn Post Office (postage)                                        105.60

Acme Tools                                                                   3,649.00

Aflac                                                                                 247.00

Ameripride                                                                         12.68

Circle Sanitation                                                            2,070.10

Culligan                                                                              27.00

Dakota Fire Ext.                                                                  26.50

Dakota Supply Group                                                    1,458.71

Do All                                                                            4,071.00

Enerbase                                                                            497.05

First District Health                                                            18.00

First Western Bank (rent)                                                  150.00

Glenburn Fire District                                                     1,000.00

H & H Coatings                                                               2,363.20

Home of Economy                                                                20.34

One Call Concepts                                                                 5.20

Otter Tail Power Co.                                                       1,084.43

Paul Temanson                                                                   600.00

Rhea Myers                                                                     5,175.00

Renville County                                                              1,335.00

Renville County Farmer                                                     170.80

Souris River Telephone                                                     165.70

Staples                                                                                361.91

Upper Souris Water Users                                               4,807.68

Western Agency                                                               1,721.00

Water Deposit refunds                                                         572.30

TOTAL ALL EXPENSES                                          $ 37,965.10