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Glenburn
City Council Meeting
February 1, 2010
Mayor Eric
Folstad called the meeting to order at 7:00 P.M.
Roll Call was taken.
Council Members
Present: Al Myers, David Ashley, Fran Llewellyn, & Dianne
Hensen
Others present:
Brad Brandt & Donna Zeltinger, auditor.
Fran made a motion
to approve the minutes from the January 4th, 2010 meeting.
Al seconded. All
aye, approved.
Reports from City Officers
were given.
-
Dianne (water and Pets): The water
leak on 1/12/10 was found to be at the school. Eight shut off notices were
sent out on 1/12/10, all are paid. There have been no dog complaints and
dog license applications are coming in steadily.
-
Fran (Sewer): There are two items
that will need motions on; we will do this under new business. The
engineer was up and did a final inspection on the 21st. Brad
was asked if everything is complete and working well. He mentioned that
the walk in door will not open, possible because of heaving. This will
need to be noted and sent with the final approvals.
-
Al: (Streets): Kudos to Brad on the
great job of street cleaning from out of town visitors as well as local
residents.
-
Dave: (Buildings): No word from the
Health Dept.; probable won’t hear anything until the spring.
-
Mayor Communications:
A. Old
shop: Nothing heard on the new door order.
Eric mentioned that someone has looked at buying the old
shop and asked if anyone opposed to selling the shop. Dianne mentioned it
was ok as long as we had something else planned for a shop.
B. Community Sign by the base:
Eric talked to Jimmy Peters and he will talk with Mr.
Wisthoff. Dianne mentioned that the school will not be getting
involved with any advertising until an issue is resolved with Minot.
C.
The TV commercial: Nothing new.
D.
Trash Totes: Eric asked if the council was still interested in the trash
totes. Dianne mentioned some towns that she has been through that have totes
and how tacky it looks when the cans are laying all over the streets and
yards from the wind blowing them or when the snowplows go through and the
totes get pushed into the streets. We only had a little over thirty
responses to the survey on the totes. Dave made a motion to remove the
trash totes from the agenda due to a lack of interest by the residents.
Second by Fran, all aye, motion carried.
E.
The CDBG grant application was discussed. Brad said the water lines are in
good shape. There are a few sewer lines that need repair but this is a
matching grant and funds are low at this time. The Senior Housing is looking
to do some repair to the units and can utilize the grant if the City is not.
With that said, Dianne made a motion to sign the resolution of sponsorship
for the project titled Public Housing Rehabilitation. Al seconded. Dave
Ashley abstained from voting.
Hensen aye, Myers aye, Llewellyn aye.
Motion approved.
OLD BUSINESS:
CITY DEVELOPMENT:
Cathy Langehaug,
from the school, has written a letter stating that all land is clear of
mortgage and lease agreements. This letter was sent to Minot Guaranty to
insure that all remaining lots sold are free and clear.
RR Property:
The quit claim deeds needed to be redone by
the City Attorney due to wrong physical descriptions.
RENAISSANCE
ZONE
:
Mitch Monson with SBPC sent the updated survey and a cover letter. After
reviewing the cover letter it was okayed to use
and send back to SBPC.
LAGOON PROJECT: On
hold until the spring.
AUDIT:
We received confirmation that the State
Auditors Office has reviewed and approved the 2008 audit report from
Lervik & Johnson. The bill
to the State for $165. and the remainder
to Lervik & Johnson for $440.
has been paid.
ELECTRONIC MESSAGE BOARD:
Numerous more sign companies were
contacted; only Bacon Signs and the Sign Doctor sell in our area. Joel with
Bacon Signs was out again and measured the area above the outside door to
see if a sign would fit there. He will get back to me on this. Dave has
found a few one line scrolling boards on-line for $1675 and $2895.
NEW BUSINESS
The change order
to the lift station was discussed. Fran informed the council that the
changes were for the ARRA required sign, raising the manhole & modifying of
the ventilation fans.
Motion by Fran to accept Change Order #2 for the
Glenburn Lift Station Improvements and Coughlin Construction for one
thousand nine hundred twenty eight dollars ($1,928.00). Second by
Dave, all aye, motion approved.
Motion by
Fran to approve the final payment to Coughlin Construction in the amount of
twenty four thousand five hundred seventy nine dollars and seventy six cents
($24,579. 76). Second by Dianne with
a notification sent with the final payment that the walk in door/concrete
needs to be fixed on the lift station building. All ayes, motion carried.
The LOC March
Madness will be held March 23rd & 24th in Bismarck.
Dianne and Donna will be attending.
Any other new
business:
Eric had a
proposal from Joe Spicciati on a 10 unit
complex. These would be built in stages. He is interested in a portion of
City land, Lot 1 of Stoltze’s Second addition.
After discussion on the drainage situation and the use of the land for
dumping snow, the council tried to come up with some alternative areas for
the complex as this would be a wonderful addition to the city. Joe would
like to be on the agenda next month to discuss his plan further.
Eric also
mentioned some FEMA disaster training that will be needed in the future.
PRESENTATION AND APPROVAL OF BILLS
Note: On the Paid
Detail last month the amount for check-blanks for $14.70 was shown but did
not add to the balances. Balance should have read $9,084.44 on bills paid
and $28,929.17 for the Total all bills.
Dianne made a
motion to pay the bills out of the proper accounts and approve the report.
Al seconded, all aye’s, motion carried.
Paid To
Amount
Bradley Brandt-payroll/sick pay 3,750.32
Donna
Zeltinger –
payroll 573.24
Tax
Withholdings
1,080.46
NDPERS
430.59
BCBS
1,017.20
Glenburn Post Office (postage)
88.17
Water
deposit refunds 400.00
AmeriPride
11.85
Bank
of ND
1,253.82
Circle
Sanitation
2,044.70
Culligan
27.00
Enerbase
481.24
FairView
Cemetery 243.53
First
District Health
18.00
First
Western Bank 150.00
Kadrmas, Lee &
Jackson 4,863.50
Kemper
Construction
5,401.67
Lervik & Johnson
PC 440.00
MAC,
Inc
100.00
ND Rural Water Systems Assoc.
75.00
One
Call Concepts
1.30
Otter
Tail Power Co. 738.29
Renville County
1,000.00
Renville County Farmer
73.16
SBPC
133.00
Souris
River Telephone
130.43
State
Auditors Office 165.00
Upper
Souris Water Users 4,320.00
Workforce Safety & Ins.
799.21
TOTAL ALL EXPENSES
$ 29,810.68
Fran made the
motion to adjourn the meeting at 7:59 PM, Al second. Meeting adjourned.
Minutes are
subject to approval. Submitted by Donna Zeltinger,
City Auditor |
