Mayor
Folstad called the meeting to order at 7:05
PM.
Those
present were Mayor Folstad, Dave Ashley, Fran
Llewellyn, Dianne Hensen, Rick Larson, KLJ
engineer Dean Rasmuson and his associate
Travis, Tony Alef, Joe
Spicciati, Brad Brandt and Donna Zeltinger,
Auditor.
Motion
made by Dianne to approve the minutes from the June 7th, 2010
meeting, the June 23rd organizational meeting and the June 23rd
Special meeting, second by Dave, all aye, approved.
Guests
were called to the table:
#1.
KLJ engineer Dean was here with good news. He presented the council with a
Contract change order with a decrease of eleven thousand five hundred
seventy nine and 75 cents ($11,579.75) and a letter on the results of the
permeability test results, which is how fast water soaks thru the clay
layer. Dean also suggested using more of the loan money as it has already
been approved with low interest. He suggested videoing the sewer lines,
replacing sewer lines, a tractor (get three bids for this, which we
already have), a mower, or a generator. Only thing is it needs to be done
fast and not drug out for three years. A good time frame would be twelve
months. It needs to pertain to sewer or water. Dave asked if we video,
find that we need to replace the sewer line and dig, can we use this loan
money to repair the asphalt? Dean said yes it can be used for this. Dean
offered to come out and help set up a list of items or help in any way
needed that would benefit the city.
Dean also mentioned that the contractor was out seeding at the lagoon and
that Dean had approved them mixing in an annual oat with the grass because
of the extreme wet conditions this year.
Fran made a motion to accept the change order for a decrease of eleven
thousand five hundred seventy nine dollars and seventy five cents
($11,579.75) Second by Dianne, all aye, motion carried.
Fran made a motion to accept the permeability test numbers, second by
Rick, all aye, carried.
Dean introduced his associate Travis to the council and they exited the
meeting.
2.
Joe was here to see if the North Park was going to be discussed. This will
come up later.
3.
Tony was here to see if the council will extend his contract on the new
lots. That will be discussed under unfinished business.
Reports from City
Officers were given.
Dianne
(water and Pets): Six shut offs were sent out, all are paid.
Discussion was held on when the city is responsible for replacing the
cement when curb stops are replaced. If the curb stop is in the driveway,
the owner is responsible for repairing the cement. Brad mentioned that a
driveway had caved in when a new hydrant was put in; the council decided
the city would pay for this. Joe will be replacing the cement for this.
Dianne
brought the city kennel up for Brad.
Fran
(Sewer): Fran wanted to thank the guys for assisting Brad on the lift
station while she was out of the state.
There
is a chunk of pipe left to be put in at the lagoon. Brad is still
discharging cell 2 & 3 trying to get the water low enough for the pipe to
be put in soon. Earth Movers has been seeding the area by using the rain
water from cell 4 to hydro-seed. The fence still needs to be put up; Brad
would like the fencers to fix some of the existing fence, council was ok
with this.
Discussion was held on the problem of the lift station not being able to
keep up with all the rain we’ve had. Dave was wondering if the valves were
too tight to allow a fast enough flow. This could be checked the next time
we have a hard rain.
Evans
was up and videoed an area from west main to 1st Ave. N.
because Brad had a lot of water in that sewer line. They found 3 areas
that were bad in just two hundred feet of videoing. It seems that wherever
an old building was torn down the sewer line was not capped. There were
quite a few open sewer lines that were found uncapped at the old trailer
court as well, but have been taken care of now. It was agreed that we
should have more lines videoed. Brad would like to start at Simmons and go
north towards Grossmans and then move until we find the bad areas. Brad
will contact Evans tomorrow about the videoing.
Brad
knows that there is a crack on the east end of main and there are four old
brick manholes that are in rough shape. Kemper knows of a company that
they work with that can seal these manholes.
Dianne
stated that a sewer line has collapsed at her property on first avenue and
would like to know when we have someone coming in to dig so she can have
them do some work for her also.
Rick:
(Streets): We will wait to contact Bechtold
until the sewer lines are fixed.
Dianne
had a complaint from a resident on the dip in the street on 1st
Ave N. and Healy Street. There is water standing there for a long period
of time. Brad said if we raise it, this will block the north and south
areas. There is a definite problem there but no quick fix, maybe pumping
would help. Brad will also ask Todd with Bechtold
what could be done.
Dave:
(Buildings): There has been some activity at the Garden City Apartments
with the mowing being done and some garbage picked up. There is a truck
parked on the east side that we assume will be used to take down the
railing. Dave hasn’t gotten in touch with the health dept. to find out if
the owners complied to the letter.
Brad
asked Eric if he had seen Vance to hay, Eric will contact him.
Mayor Communications:
A. Old
shop: nothing new heard
New shop: The Mutual consent agreement between the City and FU Oil is in
along with the quit claim deeds. Motion by Dave to approve the consent
agreement and send it to FU Oil, second by Fran, all
aye, approved.
Dave has a rough draft for the new building. He discussed the office,
record storage area and bathroom/mechanical room as well as a
stairway to a loft to use for storage of decorations and supplies.
Also discussed were the door sizes, drain, overhead doors, windows,
lights and heat. Dianne asked about a price, Dave mentioned the
architect will need to get more information before we can get a
price. Brad asked if the door size was large enough. Most agreed it was
fine. Dave had talked to the County road boss and any implement
over the legal height of 13’6” would tear down lines.
B.
Community Sign by the base: still on hold.
C. The
TV commercial: still on hold.
OLD BUSINESS:
CITY DEVELOPMENT:
Tony was here to see if the city would renew his contract
on the new lots. Fran said she was not willing to make the motion again as
the city needs to save money. Tony stated that we are receiving
advertising at no cost until there is a sale. He also stated that it is
very difficult right now for an individual to take on the purchase of a
lot and a house and like John Dufner stated we
need to find someone willing to build a spec home. He is looking forward
to see Derr’s get their house built.
Diane
so moved to wait and see what happens until next spring, to see if there
is more interest in the lots. Dave seconded, all aye, motion carried. Tony
left the meeting.
NORTH
PARK:
Joe
was here to discuss the north park lot. He is still interested in the
property; zoning was discussed. If we do sell what would be the
stipulations? Or would we have a time agreement? Joe thought by fall of
2011 he should have something started and completed by 2012. The sewer
line crossing was discussed. In order to develop the one area he will need
to hire a contractor. It would be put into four 100’ x 100’ lots with
single family homes built on them. They are not going to be built the
same.
Dave
felt that the lot should be advertised so that everyone is aware of our
selling it. Dave made a motion that we advertise the North Park with
stipulations that it is to be divided into four 100’ x 100’ lots to be
used for new construction of residential homes within three years.
Discussion held that the area will stay a park until it is ready to be
developed. Dianne seconded the motion. All aye, motion carried. Put up
posters for two weeks.
RENAISSANCE
ZONE
:
SBPC working on this.
LAGOON PROJECT:
Discussed with Dean earlier.
ELECTRONIC MESSAGE BOARD:
Donations equal $2,450 as of to date. Proceed when
we get more funding.
LIGHTS IN THE OFFICE:
Stax Electric has
ordered the lights.
BEAUTIFICATION GROUP:
A note was put in the newsletter. I haven’t heard
from Patty on her letter.
WELCOME BAGS:
The bags have been received and Heather has picked up fifty
to fill. Joe found the glass jar/banks at the fire hall.
CANDISC:
Meetings have been held and things are on a roll. The map of the city with
tent, food & entertainment sites were sent. Next meeting will be held July
21st at 7:30 pm at the Senior Center after Burgers in the Park.
FRANCHISE ORDINANCE:
Second reading of the ordinance known
and cited as the Cable Communications Regulatory Ordinance (An Ordinance
authorizing the grant of cable communications franchises in the City of
Glenburn; setting forth conditions accompanying the grant of the
franchise(s). Motion made to approve the second reading by Dianne, second
by Dave. Vote: all aye, Motion carried.
Any other old business:
1.
Discussion was held on the price of the new lots. Dianne made a motion to
move the price of the new lots back down to fifteen thousand dollars for
each lot. Second by Fran, all aye, approved.
2.
Sump pumps being discharged into the sewer system was discussed; there is
an ordinance and a fine for this. Brad would like to have the lines
chopped off so they have to be run outside. Brad has been checking
residences when doing water readings. Donna did write on water bills for
people to put their hoses outside if we were not able to contact them in
person or by phone. Brad will continue to check on each residence.
Amending the ordinance was discussed as well as contacting the Renville
County Sheriff.
Dave
made a motion that the city send a registered letter to each property
where the sump pump runs into the sanitary sewer system. Any property
owner not complying within ten days of the receipt of this letter will
have their water disconnected until the problem is resolve. They will pay
a fee of twenty five dollars to have the water turned back on. Fran
seconded the motion, all aye, carried.
NEW BUSINESS
Brad
informed that council that FEMA was out the other day to check on the
water flooding of the roads and sewer situation. He also talked to Ken
from FEMA and he said way back when sewer lines were put in they purposely
cracked the lines to allow infiltration to help push water along because
the land is so flat. They do not cover this.
Any other new business?
Dave mentioned that Joe needs to have a roll off dumpster on any more
construction projects. He is aware of this and had ordered a dumpster but
had to wait for one to come available.
Next
Council Meeting is scheduled for Monday August 2nd, 7PM at City
Hall.
PRESENTATION AND APPROVAL OF BILLS
A
January – June profit and loss report is in the folders for the council as
well as the monthly report. The insurance papers are in but Brad and Donna
need to go over this.
Fran
made a motion to approve and pay the bills out of the proper accounts.
Dianne seconded, all aye, motion carried.
Paid To
Amount
Bradley Brandt-payroll
2,429.22
Donna Zeltinger –
payroll 602.75
Donna Zeltinger – travel/meal
exp. 76.91
Jodi Spokely –
payroll
226.09
Jodi Spokely –
assessor 300.00
Elected official
pay 2,909.02
Brad Brandt – sprayer
nozzle 11.22
Tax Withholdings
1,321.92
NDPERS
450.61
BCBS
1,118.70
Fair View Cemetery
(taxes) 8.84
Glenburn Post Office (postage)
22.00
Water deposit
refunds 100.00
AmeriPride
11.85
Circle
Sanitation
2,057.40
City of
Minot
180.00
Culligan
27.00
Deitz Business
Promotions 176.11
Enerbase
661.24
Farden
Construction
417.60
First District
Health 18.00
First Western Bank (rent)
150.00
Kadrmas, Lee &
Jackson 9,055.53
Kemper Const.
26,874.20
ND LOC
416.00
MAC
Inc.
65.50
Menards
22.99
One Call
concepts 16.90
Otter Tail Power Co.
730.81
Renville County
1,175.00
Souris River Telephone
161.42
Staples
84.98
Upper Souris Water Users
4,790.32
TOTAL ALL
EXPENSES $56,670.13
Rick
made the motion to adjourn the meeting at 8:44 PM, Dianne second,
adjourned.
Minutes are subject to approval. Submitted by Donna
Zeltinger, City Auditor.
