GLENBURN, NORTH DAKOTA

 

Glenburn City Council Minutes 

7:00p.m. at City Hall - 215 Main Street
Glenburn City Council Meeting

July 5, 2010

 

Mayor Folstad called the meeting to order at 7:05 PM.

Those present were Mayor Folstad, Dave Ashley, Fran Llewellyn, Dianne Hensen, Rick Larson, KLJ engineer Dean Rasmuson and his associate Travis, Tony Alef, Joe Spicciati, Brad Brandt and Donna Zeltinger, Auditor.

 

Motion made by Dianne to approve the minutes from the June 7th, 2010 meeting, the June 23rd organizational meeting and the June 23rd Special meeting, second by Dave, all aye, approved.

 

Guests were called to the table:

#1. KLJ engineer Dean was here with good news. He presented the council with a Contract change order with a decrease of eleven thousand five hundred seventy nine and 75 cents ($11,579.75) and a letter on the results of the permeability test results, which is how fast water soaks thru the clay layer. Dean also suggested using more of the loan money as it has already been approved with low interest. He suggested videoing the sewer lines, replacing sewer lines, a tractor (get three bids for this, which we already have), a mower, or a generator. Only thing is it needs to be done fast and not drug out for three years. A good time frame would be twelve months. It needs to pertain to sewer or water. Dave asked if we video, find that we need to replace the sewer line and dig, can we use this loan money to repair the asphalt? Dean said yes it can be used for this. Dean offered to come out and help set up a list of items or help in any way needed that would benefit the city.

      Dean also mentioned that the contractor was out seeding at the lagoon and that Dean had approved them mixing in an annual oat with the grass because of the extreme wet conditions this year.

      Fran made a motion to accept the change order for a decrease of eleven thousand five hundred seventy nine dollars and seventy five cents ($11,579.75) Second by Dianne, all aye, motion carried.

      Fran made a motion to accept the permeability test numbers, second by Rick, all aye, carried.

      Dean introduced his associate Travis to the council and they exited the meeting.

 

2.  Joe was here to see if the North Park was going to be discussed. This will come up later.

 

3.  Tony was here to see if the council will extend his contract on the new lots. That will be discussed under unfinished business.

 

Reports from City Officers were given.

Dianne (water and Pets): Six shut offs were sent out, all are paid.

Discussion was held on when the city is responsible for replacing the cement when curb stops are replaced. If the curb stop is in the driveway, the owner is responsible for repairing the cement. Brad mentioned that a driveway had caved in when a new hydrant was put in; the council decided the city would pay for this. Joe will be replacing the cement for this.

Dianne brought the city kennel up for Brad.

 

Fran (Sewer): Fran wanted to thank the guys for assisting Brad on the lift station while she was out of the state.

There is a chunk of pipe left to be put in at the lagoon. Brad is still discharging cell 2 & 3 trying to get the water low enough for the pipe to be put in soon. Earth Movers has been seeding the area by using the rain water from cell 4 to hydro-seed. The fence still needs to be put up; Brad would like the fencers to fix some of the existing fence, council was ok with this.

Discussion was held on the problem of the lift station not being able to keep up with all the rain we’ve had. Dave was wondering if the valves were too tight to allow a fast enough flow. This could be checked the next time we have a hard rain.

 Evans was up and videoed an area from west main to 1st Ave. N. because Brad had a lot of water in that sewer line. They found 3 areas that were bad in just two hundred feet of videoing. It seems that wherever an old building was torn down the sewer line was not capped. There were quite a few open sewer lines that were found uncapped at the old trailer court as well, but have been taken care of now. It was agreed that we should have more lines videoed. Brad would like to start at Simmons and go north towards Grossmans and then move until we find the bad areas. Brad will contact Evans tomorrow about the videoing.

Brad knows that there is a crack on the east end of main and there are four old brick manholes that are in rough shape. Kemper knows of a company that they work with that can seal these manholes.

Dianne stated that a sewer line has collapsed at her property on first avenue and would like to know when we have someone coming in to dig so she can have them do some work for her also.

 

Rick: (Streets): We will wait to contact Bechtold until the sewer lines are fixed.

Dianne had a complaint from a resident on the dip in the street on 1st Ave N. and Healy Street. There is water standing there for a long period of time. Brad said if we raise it, this will block the north and south areas. There is a definite problem there but no quick fix, maybe pumping would help. Brad will also ask Todd with Bechtold what could be done.

 

Dave: (Buildings): There has been some activity at the Garden City Apartments with the mowing being done and some garbage picked up. There is a truck parked on the east side that we assume will be used to take down the railing. Dave hasn’t gotten in touch with the health dept. to find out if the owners complied to the letter.

 

Brad asked Eric if he had seen Vance to hay, Eric will contact him.

 

Mayor Communications:

 A. Old shop: nothing new heard

      New shop: The Mutual consent agreement between the City and FU Oil is in     along with the quit claim deeds. Motion by Dave to approve the consent      agreement and send it to FU Oil, second by Fran, all aye, approved.

      Dave has a rough draft for the new building. He discussed the office, record       storage area and bathroom/mechanical room as well as a stairway to a loft to use       for storage of decorations and supplies. Also discussed were the door sizes,        drain, overhead doors, windows, lights and heat. Dianne asked about a price,       Dave mentioned the architect will need to get more information before we can get          a price. Brad asked if the door size was large enough. Most agreed it was fine.           Dave had talked to the County road boss and any implement over the legal height        of 13’6” would tear down lines.

B.  Community Sign by the base: still on hold.

C. The TV commercial: still on hold.

  

OLD BUSINESS:

CITY DEVELOPMENT:  Tony was here to see if the city would renew his contract on the new lots. Fran said she was not willing to make the motion again as the city needs to save money. Tony stated that we are receiving advertising at no cost until there is a sale. He also stated that it is very difficult right now for an individual to take on the purchase of a lot and a house and like John Dufner stated we need to find someone willing to build a spec home. He is looking forward to see Derr’s get their house built.

Diane so moved to wait and see what happens until next spring, to see if there is more interest in the lots. Dave seconded, all aye, motion carried. Tony left the meeting.

NORTH PARK:

Joe was here to discuss the north park lot. He is still interested in the property; zoning was discussed. If we do sell what would be the stipulations? Or would we have a time agreement? Joe thought by fall of 2011 he should have something started and completed by 2012. The sewer line crossing was discussed. In order to develop the one area he will need to hire a contractor. It would be put into four 100’ x 100’ lots with single family homes built on them. They are not going to be built the same.

Dave felt that the lot should be advertised so that everyone is aware of our selling it.  Dave made a motion that we advertise the North Park with stipulations that it is to be divided into four 100’ x 100’ lots to be used for new construction of residential homes within three years. Discussion held that the area will stay a park until it is ready to be developed. Dianne seconded the motion. All aye, motion carried. Put up posters for two weeks.

RENAISSANCE ZONE : SBPC working on this.

LAGOON PROJECT: Discussed with Dean earlier.

ELECTRONIC MESSAGE BOARD:  Donations equal $2,450 as of to date. Proceed when we get more funding.

LIGHTS IN THE OFFICE: Stax Electric has ordered the lights.

BEAUTIFICATION GROUP: A note was put in the newsletter. I haven’t heard from Patty on her letter.

WELCOME BAGS: The bags have been received and Heather has picked up fifty to fill. Joe found the glass jar/banks at the fire hall.

CANDISC: Meetings have been held and things are on a roll. The map of the city with tent, food & entertainment sites were sent. Next meeting will be held July 21st at 7:30 pm at the Senior Center after Burgers in the Park.

 

FRANCHISE ORDINANCE: Second reading of the ordinance known and cited as the Cable Communications Regulatory Ordinance (An Ordinance authorizing the grant of cable communications franchises in the City of Glenburn; setting forth conditions accompanying the grant of the franchise(s). Motion made to approve the second reading by Dianne, second by Dave. Vote: all aye, Motion carried.

Any other old business:

1. Discussion was held on the price of the new lots. Dianne made a motion to move the  price of the new lots back down to fifteen thousand dollars for each lot. Second by Fran, all aye, approved.

 

2.   Sump pumps being discharged into the sewer system was discussed; there is an ordinance and a fine for this. Brad would like to have the lines chopped off so they have to be run outside. Brad has been checking residences when doing water readings. Donna did write on water bills for people to put their hoses outside if we were not able to contact them in person or by phone. Brad will continue to check on each residence. Amending the ordinance was discussed as well as contacting the Renville County Sheriff.

Dave made a motion that the city send a registered letter to each property where the sump pump runs into the sanitary sewer system. Any property owner not complying within ten days of the receipt of this letter will have their water disconnected until the problem is resolve. They will pay a fee of twenty five dollars to have the water turned back on. Fran seconded the motion, all aye, carried.

 

NEW BUSINESS

Brad informed that council that FEMA was out the other day to check on the water flooding of the roads and sewer situation. He also talked to Ken from FEMA and he said way back when sewer lines were put in they purposely cracked the lines to allow infiltration to help push water along because the land is so flat. They do not cover this.

 

Any other new business? Dave mentioned that Joe needs to have a roll off dumpster on any more construction projects. He is aware of this and had ordered a dumpster but had to wait for one to come available.

 

Next Council Meeting is scheduled for Monday August 2nd, 7PM at City Hall.

 

  PRESENTATION AND APPROVAL OF BILLS

A January – June profit and loss report is in the folders for the council as well as the monthly report. The insurance papers are in but Brad and Donna need to go over this.

 Fran made a motion to approve and pay the bills out of the proper accounts. Dianne seconded, all aye, motion carried. 

            Paid To                                                                       Amount

            Bradley Brandt-payroll                                                  2,429.22

            Donna Zeltinger – payroll                                                  602.75

            Donna Zeltinger – travel/meal exp.                                      76.91

            Jodi Spokely – payroll                                                        226.09

            Jodi Spokely – assessor                                                    300.00

            Elected official pay                                                        2,909.02

            Brad Brandt – sprayer nozzle                                              11.22

            Tax Withholdings                                                           1,321.92

            NDPERS                                                                         450.61

            BCBS                                                                           1,118.70

            Fair View Cemetery (taxes)                                                  8.84

            Glenburn Post Office (postage)                                           22.00

            Water deposit refunds                                                       100.00

            AmeriPride                                                                         11.85

            Circle Sanitation                                                            2,057.40

            City of Minot                                                                    180.00

            Culligan                                                                              27.00

            Deitz Business Promotions                                                176.11

            Enerbase                                                                          661.24

            Farden Construction                                                         417.60

            First District Health                                                             18.00

            First Western Bank (rent)                                                 150.00

            Kadrmas, Lee & Jackson                                              9,055.53

            Kemper Const.                                                            26,874.20

            ND LOC                                                                         416.00

            MAC Inc.                                                                          65.50

            Menards                                                                            22.99

            One Call concepts                                                             16.90

            Otter Tail Power Co.                                                       730.81

            Renville County                                                           1,175.00

            Souris River Telephone                                                    161.42

            Staples                                                                              84.98

            Upper Souris Water Users                                            4,790.32

            TOTAL ALL EXPENSES                                      $56,670.13

 

Rick made the motion to adjourn the meeting at 8:44 PM, Dianne second, adjourned.

Minutes are subject to approval. Submitted by Donna Zeltinger, City Auditor.

                                                                                                           

 

 

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