Glenburn City Council Meeting

March 1, 2010

The Public Hearing on the administrative close out of the CDBG grant from SBPC was called to order by Mayor Folstad at 6:32 PM.

 Those attending were Mayor Eric Folstad, council members Dave Ashley, Dianne Hensen, Fran Llewellyn, Clanton Myers; SBPC representative Michael Mueller and Donna Zeltinger, City Auditor.

There were no comments submitted in writing prior to or presented at the public hearing.

Michael Mueller commented that this hearing was a chance for the community to show up with any opinions on the project.  He also stated that this was a great project; one of the most organized he’d been on. He mentioned that Andrew, the KLJ engineer, had done a tremendous job and it was a very good plan that was easy to follow. Michael had been out to the project and talked to Coughlin and the laborers and everything went well.

Michael had the final administrative close out documents for Mayor Folstad to sign.

Dianne asked what the total grant received was; Michael said it was thirty eight thousand six hundred and ten dollars. ($38, 610) with three thousand still to be granted after the final documents were signed; the money should be in this week sometime.

After the documents were signed, Dianne made the motion to adjourn at 6:40 PM second by Dave. Adjourned.

Glenburn City Council

March 1^st, 2010

Mayor Folstad called the meeting to order at 6:45 PM.

Those present were Mayor Folstad, David Ashley, Fran Llewellyn, Dianne Hensen, Al Myers, Brad Brandt and Donna Zeltinger, Auditor.

 Dianne made a motion to approve the minutes from the February 1^st, 2010 meeting. Second by Al, all aye, approved.

 Reports from City Officers were given. 

• Dianne (water and Pets): Nine shut off notices were sent out on 2/12/10. Only one has not paid (not sure if he is on leave) There were no dog complaints and the new tags for 2010/2011 have been received.

Dianne had a letter from the Upper Souris Water District stating that there  will be an increase to the water rate to the City starting in June. There will be an  increase of forty cents per thousand. After discussion, it was decided on not        raising the resident rates at this time until we can justify good quality water.  Dianne made a motion to sign the contract with Upper Souris Water District.   Second by Fran, all aye, approved.

Dianne also had a letter from the ND State Water Commission asking for any water projects we have planned. Dianne asked Brad if there was anything he had in mind, he said no. We are focusing on getting the lagoon project finished this year.

• Fran (Sewer): Fran stated that we were all under the same understanding that it was the cement heaving that was causing the door to stick while it was actually the deadbolt. Jim Myers with Coughlin Construction was up to check on the door with Brad. The key only gave slight resistance this time but then opened (Before, Brad said he had to push, lift and shove and was afraid the key was going to break off.) As Jim had no tools along, he told Brad to adjust the deadbolt as needed. Brad stated that he still has to push on the door while turning the key but it opens much easier; he has not done any adjustments yet.

• Brad was asked if everything was going alright with the lift station.  He said he has been in doing meter readings regularly and that we are pumping only 1hr-15 min per day per pump compared to sometimes up to 3 to 4 hours per pump with the old system. The fans are working well and he isn’t worried about any problems.

• Al: (Streets):  Getting a grant for a new tractor was discussed. We are waiting on prices from Kenmare. Al made a motion to request funds for a tractor from the State Land Dept with an EDIO grant. Second by Dave, all aye, carried.

Al also asked if there would be away to solve the ditch and water problem by the Braden residence. Putting in a culvert was discussed but it was decided that it would need to be very large to handle all the water that comes from the south. Brad digs the ditch out to keep the water from washing out the road. A pad was put in earlier for the mailbox, but the mail carrier and the resident are still getting stuck. It was suggested moving the mailbox further up or down the road away from the ditch area.

• Dave: (Buildings): Nothing new at this time, but he will be sure to contact the Health Dept. again when weather permits for them to come out. It was asked if the taxes are delinquent on the property. Donna will check with the County.

• Mayor Communications:

A. Old shop: Nothing heard on the new door order. The party is still interested in the old shop and we should hear something from them soon.

B.  Community Sign by the base: still on hold.

C. The TV commercial: waiting to hear on the school issue.

D. It was discussed to have the clean up committee come to the April meeting.  Donna talked to Greg and they had not met yet, Donna will send a letter to the committee.

E. Eric, Dave, Brad and Donna attended the Multi-hazard Mitigation Meeting in Mohall on Feb. 18^th. Eight worksheets were filled out and faxed to Tim    Vangerud with Nick of Time and to Renae Johnson with the County. These  worksheet pertained to a generator for the lift station; two additional sirens;   fencing, dredging and rip rap for the lagoon; storm sewer for the RR Ave. area and a water tanker for the fire dept. The City must be involved with the County   Plan to apply for FEMA funding in case of a hazard. Dave explained to the council that there will be another meeting in Mohall to prioritize all the worksheets that came into the county and if funding becomes available they start with the first priority.

OLD BUSINESS:

CITY DEVELOPMENT:   Listed with Tony at Coldwell. His contract goes to July.

RENAISSANCE ZONE : The cover letter and address were sent back to Mitch at SBPC.

LAGOON PROJECT:  On hold until the spring.

ELECTRONIC MESSAGE BOARD:  Moving the message board above the door would only allow for the 2-line board which would cost $9,982 plus electrical. Council approved the letter Donna had written up for First Western Bank. Different funding venues are being applied for.

ANY OTHER OLD BUSINESS: Donna learned that the North Park land (lot 6 & 7of the Renville Co. addition) was deeded to the City on May 16^th, 1971 from a Carleton Healy. Donna has also been looking thru past city minutes and park minutes to see if there were any restrictions on the land.

NEW BUSINESS

1. The employee valuation forms are in the council members portfolios; please have them  back to Eric by March 22^nd.

2. Motion by Dave to enter into the Joint Powers Agreement with Renville County for the  2010 election. Second by Al, all aye, approved.

3. Tuesday March 2^nd there will be a luncheon at the Senior Center with the RCJDA, ND  Dept of Commerce and local business representatives. Letters were sent out by Kristy    with the JDA. There will be a tour of MAC, Inc after the luncheon.

Next Meeting is scheduled for Monday April 5^th at 7PM

Tax Equalization meeting will be Tues. April 13^th at 7 PM at City Hall.

Any other new business: Dianne asked if there was any funding available for walking paths for people wanting to walk for exercise. Donna mentioned there are grants available for paths and sidewalks thru the Safe Routes to School program. Donna will check into this further.

Council was presented with the 2009 Year End Profit & Loss Statement and the 2009 Schedule of Fund Balances.

Motion made by Dianne to clear the deficit from the Public Recreation fund by transferring four thousand dollars ($4,000) from the general fund. Second by Fran. Vote: Ashley aye, Hensen aye, Llewellyn aye, Myers aye. All in favor, approved.

Motion by Dianne to clear the deficit from the Employee pension fund by transferring three thousand three hundred forty nine dollars and thirteen cents ($3,349.13) from the general fund. Second by Al. Vote: Ashley aye, Hensen aye, Llewellyn aye, Myers aye, all in favor, approved.

Motion by Dave to clear the deficit from the Advertising fund by transferring two hundred nineteen dollars and sixty eight cents ($219.68) from the general fund. Second by Dianne. Vote: Ashley aye, Hensen aye, Llewellyn aye, Myers aye. All in favor, approved.

  PRESENTATION AND APPROVAL OF BILLS

 Fran made a motion to pay the bills out of the proper accounts. Al seconded, all aye’s, motion carried.

            Paid To                                                                       Amount

            Bradley Brandt-payroll                                                  2,358.40

            Donna Zeltinger – payroll                                                 525.30

            Jodi Spokely – payroll                                                         89.98

            Tax Withholdings                                                           1,450.24

            NDPERS                                                                             425.95

            BCBS                                                                               1,017.20

            Glenburn Post Office (postage)                                         176.00

            Water deposit refunds                                                      100.00

            AmeriPride                                                                         11.85

            Circle Sanitation                                                           2,057.40

            Culligan                                                                             27.00

            Dakota Supply Group                                                   1,231.73

            Enerbase                                                                         1,394.25

            Farden Const.                                                                   252.00

            First District Health                                                           18.00

            First Western Bank                                                          150.00

            JP Cooke Co.                                                                      41.80

            Kadrmas, Lee & Jackson                                                  493.71

            One Call Concepts                                                              2.60

            Otter Tail Power Co.                                                       818.96

            Renville County                                                             1,000.00

            Renville County Farmer                                                   338.82

            Souris River Telephone                                                    132.23

            Staples                                                                                71.48

            Travelers Insurance                                                           214.00

            TOTAL ALL EXPENSES                                     $ 18,718.90

Fran made the motion to adjourn the meeting at 7:35 PM, Dianne second, adjourned.

Approved date: ________ Mayor Folstad _______________ Auditor ________________